Warragul Regional College

Laptop Program & Acceptable Use Agreement

We set clear expectations 

• We have clear expectations about appropriate conduct using digital technologies.  
• Our Mobile Phone Policy outlines our school’s expectations relating to students using mobile phones during school hours. 
• We have clear and appropriate consequences when students breach these expectations, in line with our Student Wellbeing and Engagement Policy.  

We teach appropriate conduct 

• We teach our students to be safe, intentional and responsible users of digital technologies, including age-appropriate instruction on important digital issues such as cybersafety and cyberbullying. 

We partner with families 

• We work with parents and carers to understand the digital technology-related issues they are facing at home. We support them with information and tools that help. 

We provide access to technology  

• We provide access to educational software for students to use.  

• We create student email accounts which are non-identifiable. 

We supervise digital learning 

• We supervise students using digital technologies in the classroom, consistent with our duty of care.  

• We use clear protocols and procedures to protect students working in online spaces

We take appropriate steps to protect students 

• We provide a filtered internet service to block inappropriate content. Full protection from inappropriate content cannot be guaranteed, however, we have processes to report and act on inappropriate content. 

• We may access and monitor messages and files sent or saved our network, if necessary and appropriate. 

We appropriately manage and respond to online incidents 

• We work to prevent, respond, and learn from issues or incidents relating to the use of digital technology, including cybersecurity incidents, cyberbullying and risks to child safety. 

• We refer suspected illegal online acts to the police. 

Establish clear routines 

• Talk to your child about expectations including when, where, and how digital devices can be used at home, ensuring these rules are age-appropriate and consistent. These can include: 

• Requiring devices to be used in a common area, such as a living room or study area  

• Setting up a specific area for charging devices overnight, away from bedrooms, to promote better sleep hygiene. 

Restrict inappropriate content 

• Use built-in parental controls on devices and apps to help manage their device access and restrict inappropriate content. 

• Consider restricting the use of apps with addictive game mechanics (e.g. rewards, badges, limited exit options). 

Talk about online safety 

• Talk with your child about the importance of protecting personal information, recognising online scams, and understanding and adjusting privacy settings on social media. 

• Encourage your child to talk to you or another trusted adult if they feel unsafe online. 

Model responsible and balanced technology use 

• Encourage a healthy balance between screen time and offline activities, especially outdoor unstructured play and time with friends and family, face-to-face.* 

• Demonstrate responsible and balanced tech use in your own daily routine to set a good example for your child. 

Work with us 

• Let your child’s teacher know about concerns you have regarding their technology use 

• Keep informed about what your child is learning at school, so you can help reinforce positive messages at home. 

At Warragul Regional College, we protect personal information and keep safe online. 

We do this by: 

• Not sharing our password or using someone else’s username or password. 

• Logging out of our devices when they are not in use. 

• Restricting the personal information, we post online, including images and videos. 
   

At Warragul Regional College, we are kind and show respect to others when using technology. 

We do this by: 

• Acting with kindness and never bullying or impersonating others online. 

• Thinking about how our words might make others feel before we say or write them. 

• Only taking photos or recordings of others when they are aware and have given us permission to do so. 

• Seeking permission before sharing others’ information online. 

• Never using a generative artificial intelligence (AI) tool to upload or generate images of a student, parent, or teacher. 

At Warragul Regional College, we are honest, handle technology with care and follow the school rules. 

We do this by: 

• Handling devices with care and not interfering with school-managed network or security settings, other people’s work, or devices we don’t own. 

• Following the terms and conditions of any digital tool we use. 

• Not downloading or using inappropriate programs like games, or programs/networks designed to bypass the school’s internet and content restrictions. 

• Not using technology to cheat or steal, and always acknowledging when we use information sourced from others or generate content using AI tools. 

• Turning off and securely storing our mobile phone during school hours. 

• Ensuring a healthy balance between screen time and offline activities at school. 

At Warragul Regional College, we ask for help if we feel unsure or see something inappropriate. 

We do this by talking to a teacher or a trusted adult if: 

• We feel uncomfortable or unsafe. 
• We see others participating in unsafe, inappropriate, or hurtful online behaviour. 
• We notice any damage to school technologies. 
• We need help understanding about a digital tool or how it can be used.  

Student Agreement

I understand and commit to upholding the expectations of students at Warragul Regional College when using digital technology.

I will do my best to:

✓ Be Safe – protect personal information and keep safe online.

✓ Be Respectful – act with kindness and respect when using technology.

✓ Be Responsible – demonstrate honesty, handle technology with care, and follow school rules and policies.

✓ Ask for Help – seek assistance if I feel unsure, unsafe, or encounter something inappropriate.

I will continue to learn how to use digital technology in a safe, responsible, and respectful manner.

I acknowledge that the Warragul Regional College IT Department reserves the right to retain and inspect my device if a suspected security breach or policy violation is identified.

Student Details

Student Name: __________________________________________

Student Signature: ______________________________________

Date: _________________________________________________

Parent/Carer Acknowledgement

I acknowledge my child’s commitment to the responsible use of digital technologies and will support them to use and learn about digital technologies safely and appropriately.

I acknowledge that the Warragul Regional College IT Department reserves the right to retain and inspect my child’s device if a suspected security breach or policy violation is identified.

Parent/Carer Details

Parent/Carer Name: _____________________________________

Parent/Carer Signature: _________________________________

Date: _________________________________________________